PBU

Control Contact Points (CCPs)

CCPs are set up in each of the participating country in order to support the MA in verification of expenditures declared by the beneficiaries.

 

Each participating country has appointed the CCP (pursuant to Art. 4(4)f and Art. 32 of the IR). The following institutions will play the role of CCPs:

  1. In Poland – Center of European Projects (the CCP will be located in the separate unit of CEP which shall be functionally independent from the other unit which is to be involved as the JTS).
  2. In Belarus - Center for International Technical Assistance of the European Union in Belarus.
  3. In Ukraine – Ministry of Finance of Ukraine.

 

The following responsibilities are to be entrusted to CCPs:

 

Poland:

CCP responsibilities may include:

  • Supervising the expenditure verification at the project level by:
    • setting up the criteria for the auditors to be contracted by beneficiaries;
    • endorsing independent auditors contracted by beneficiaries;
    • at the request of MA, conducting quality control of the work of the auditors (in cooperation with the other respective institution) in case of any suspicion that work of the auditor is not reliable;
    • assistance to JTS/MA in conducting trainings for auditors contracted by beneficiaries;
    • maintaining the database of the approved auditors and its update;
  • Providing clarifications to the NA/JTS/MA on national rules (procurement, VAT, labour law, etc.) in cooperation with relevant public bodies;
  • Preparation of the Guidance on expenditure verification with the support of the JTS/MA;
  • Taking part, at the request of JTS/MA, in performing on-the-spot checks in projects as stipulated in Art. 32 (2) of the IR on the national territory;
  • Ensuring the implementation of resolutions and decisions of the JMC, implementation of which is within the scope of CCP’s competence and supporting the MA in the implementation of those resolutions or decisions, the implementation of which is within the scope of the MA competence.

 

Ukraine:

  • Supervising the expenditure verification at the project level by:
    • preselecting independent auditors, which includes launching a call for expression of interest by auditors, quality check of requirements’ fulfilment by auditors (in cooperation with the Chamber of Auditors) and creation of an open long list of independent auditors that may be selected by beneficiaries for project expenditure verification as well as introducing changes to the list (adding or removing of auditors);
    • endorsing independent auditors contracted by beneficiaries;
    • on the request of MA, conducting quality control of the work of the auditors (in cooperation with the other respective institution) in case of any suspicion that work of the auditor is not reliable;
    • assistance to JTS/MA in conducting trainings for auditors contracted by beneficiaries;
  • Providing clarifications to the NA/JTS/MA on national rules (procurement, VAT, labour law, etc) in cooperation with relevant public bodies;
  • Answering possible requests for clarification put forward by the JTS/MA in order to give due course to the payment request;
  • Supporting the NA in recovery procedures;
  • Supporting the JTS/MA in the elaboration of a Guidance on expenditure verification;
  • Assistance to JTS/MA in performing on-the-spot checks in projects as stipulated in Art. 32 (2) of the IR on the national territory.

 

Belarus:

CCP responsibilities:

  • Coordinating the development of criteria for drawing up the list of auditing companies, services of which Belarusian partners should use to verify expenditures under the projects in accordance with requirements and Implementing rules for the Cross-Border Cooperation Programmes (jointly with the Ministry of Finance and others concerned);
  • Coordinating the drafting and approval of the list of auditing companies taking due account of previously developed criteria (jointly with the Ministry of Finance and others concerned). Submitting this list to the MA and to the NA, as well as ensuring its actualisation during the Programme implementation;
  • At the request of the MA or the NA, initiating the verification of the compliance of implemented activities under the project of the Programme, including, when necessary, the verification of the project implementation at the sites, as well as ensuring the submission of appropriate clarifications to the MA or to the NA;
  • At the request of the MA, providing preparation of clarifications to application of the national legislation under the implementation of international technical assistance projects, as well as the CBC IR;
  • Timely informing the MA or the NA of arisen or possible challenges and problems in the project implementation by Belarusian partners;
  • Assisting in the organisation of training activities for the representatives of auditing companies from the list of auditing companies;
  • Participating in the JMC meetings of the Programme;
  • Supporting the JTS/MA in the drafting of a Guidance on expenditure verification;
  • Supporting the NA in recovery procedures.

 

The costs borne by the CCPs shall be covered from the Programme TA budget.